If you know which preceptor a learner is working with in a particular rotation, you should add this information into the one45 system. This will simplify the sendout process, because preceptors will receive the appropriate evaluation forms directly without the need of a form distributor.
To match a learner with a preceptor:
1 Click the Schedules tab. Click on Rotation Schedule. After a few moments, your schedule appears.
2 Find the learner in the list on the left-hand side. To the right of the learner's name, click the rotation the learner is taking with the preceptor. The Rotation Picker appears.
3 In the Rotation Picker, click the "+/- preceptor" link. The "attach preceptor to block" window appears.
4 In the new window, click the first letter of the preceptor's last name. A list of all faculty members whose last names begin with that letter appears.
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If you know the preceptor is in your Faculty Rolodex, you can narrow this search by clicking "My Faculty" instead. A list of your faculty will appear. |
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You can also find a preceptor by typing the first few letters of their last name into the search box and clicking the Go button. A list of matching faculty will appear. |
5 In the list of faculty, click the preceptor. Their name appears on the right-hand side.
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You can match a learner with more than one preceptor in a given rotation. To do this, repeat steps 3 and 4 until all the preceptors are listed on the right-hand side. |
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To remove a preceptor that you have selected by mistake, simply click on their name. |
6 Click the Ok button. The preceptor is now matched with the learner for that particular rotation. One45 will use this information when it is time to send out evaluation forms for that block.