Entering Your Rotation Schedule

To view your schedule:

1 Click the Schedules tab. Click Rotation Schedule. After a few moments, your rotation schedule appears.

Your schedule is organized like a spreadsheet. All of your learners are listed down the left-hand side (external learners appear in italics).

Across the top of your schedule is the calendar. The calendar is divided into months, and it begins with the first month of the current academic year (e.g., July). The first day of each month is represented by a solid black line.

The numbers below each month represent the start date of each block. The start date is also shown with a light-grey line.

Immediately below the calendar is your primary block structure. The names of your blocks appear in light-blue text.

To schedule a learner into a rotation, you will want to click to the right of each learner's name in the block that you would like to schedule the learner. The line (which corresponds to a specific block structure) will turn yellow.

You will then want to click again in the block that you would like to schedule the learner. The block will turn pink and your list of rotations will open in a box. Click on the rotation you wish to schedule.

Adding Preceptors to the Schedule:

If you know which preceptor a learner is working with during a specific rotation, you can add this information to your schedule. One45 will use this information when it is time to send evaluations. For more about this, please see Matching Learners with their Preceptors.

Adding Notes to the Schedule:

You can attach brief notes to specific rotation blocks in your schedule. These are useful for keeping track of special circumstances involving your learners and their rotations. If there is a note attached to a rotation block, the small square in the top right corner of the block will be solid red.

You can click on these squares to view or edit the note (to read more, please see Rotation Schedule Notes).

Viewing Vacation on the Schedule:

When a learner is scheduled for a vacation (or any other sort of leave), this information is automatically added to your schedule (to read more about this process, please see Scheduling Vacation or Leave Time). Vacation or leave time appears as a solid red line beneath an individual's rotation schedule. The first and last day of the break also appears in red text.

Sorting and Filtering Your Schedule

By selecting the appropriate radio buttons, you can customize the way your schedule looks and the information it displays.

By default, your schedule is sorted alphabetically by learner last names. In Field 1, you can choose to sort your schedule by learner levels instead (with PGY levels increasing as you scroll down).

Your learners are also sorted by their internal/external status, with external learners appearing near the bottom in italics. In Field 2, you can change this. To sort learners by their program instead, click the "prg" radio button. To sort learners by blocks, (i.e., to group individuals who began the year in the same rotation together) click the "blk" radio button. To mix internal and external learners together alphabetically, click the "mix" radio button.

You can also filter your schedule so that it only shows a specific subset of information. In Field 3, you can limit your schedule to show only internal learners, only external learners or only learners in a particular program. In Field 4, you can filter your schedule to show only learners who are at a specific level or academic year. And in Field 5, you can choose to show only the learners who are enrolled in a specific rotation.

Click here to open the Java Applet .

Finally, you can manage the size of your schedule on the screen by changing the scale in the drop-down menu in Field 6. The default scale is 3 pixels. You should experiment with the scale to find the size most suitable to you.