Your eDossier (or electronic dossier) is an electronic folder of important information about you and your experiences as a student. It is the interface through which you access the one45 system (e.g., to complete evaluations, to view your schedule, to check your marks, to download handouts and notes). By storing all your information in one place, the eDossier streamlines the administrative process and reduces the risk of transmission errors.
Most of the information in your eDossier can only be edited by administrators.
Your eDossier consists of a number of subfolders:
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Some programs do not use all of the following subfolders in their eDossiers. |
To Do
The To Do subfolder consists of the list of tasks that you have to complete. It is the subfolder that appears when you log into the system. The most common tasks you will perform here are faculty and rotation evaluations and reviewing evaluations of yourself.
When an administrator sends you an evaluation form to complete or review, the form automatically appears as a new task in your To Do list (usually, you also receive a sendout email with each new task). To complete a task, click on its title and follow the instructions. Once you've finished a task it is removed from your To Do subfolder.
Personal Info
The Personal Info subfolder contains your contact information, a headshot photo of you (if your administrator has added one to the system) and your current graduation year. It is very important that this information is kept up to date. To change any of your contact information, please contact your administrator.
This subfolder is also where you can change your username and password. To do this, click the "change username/password" link. A new page appears where you can update this information.
Contact List
The Contact List contains email addresses for all the students in your program and graduating year.
Handouts & Links
The Handouts & Links subfolder contains links to the handouts and notes associated with each of the program you are enrolled in. Objects are organized under three headings: Program (for objects pertaining to the entire program), Sites (for objects pertaining to specific sites within the program) and Rotations (for objects pertaining to specific rotations within the program).
A few examples of learning objects are rotation objectives, reading lists, maps, websites and journal articles. You can click on the links to download personal copies or to visit specific websites (this option is also available in the Schedule subfolder).
Patient/Procedure Log
The Patient/Procedure Log is where you can keep a record of the patients you have seen and the procedures you have performed on them. You can also view a summary of your log entries and perform a search to find a particular patient or procedure.
Marks
The Marks subfolder is where you can view the results of your examinations and your overall average for the year.
Evaluations
The Evaluations subfolder is an archive of the evaluations you have completed (By Me) as well as the evaluations of your performance (Of Me). The archive includes the evaluations that have been requested but that have not yet been completed.
You can view or print the results of your performance evaluations. However, many of these results will not be released to you until you've completed the corresponding evaluations (i.e., of the faculty you worked with and of the rotation itself). If the name of an evaluator is underlined, you can click on it to view the results.
Schedules
My Calendar
The My Calendar subfolder allows you to view your courses and academic sessions (daily events). When you click on this tab you will be able to select a specific timeframe to view the events by selecting day, week, or month on the top right hand corner. Once you have made your selection you will be able to see the events scheduled for the timeframe in the calendar below. To view the specifics of an event you must click on the event name and an box will open which displays the information such as the topic, date, speaker, and location of the item. On the top left hand corner of the page you can choose to print the calendar or export it to another calendar system that you regularly use such as GroupWise or Outlook.
Rotations
The Schedule subfolder consists of your rotation and course schedule for the current academic year. Your rotations are listed in chronological order. If you have leave time scheduled during a rotation it appears under the Vacation/Leave column. Similarly, handouts (e.g., objectives, reading lists) associated with specific rotations appear under the Handouts/Notes column. You can view or download them by clicking on their titles.
Vacation/Leave
The Vacation/Leave subfolder shows a summary of your scheduled leave time. Leave time is categorized by the reason for the leave (i.e., vacation, conference, interview, sick). The last category (other) is reserved for special circumstances (e.g., bereavement). To schedule leave time, you must contact your program administrator.
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